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Resident registration
Moving-in procedure
Notification deadline
- Within 14 days of moving to Anjo City (You cannot submit the notification before the moving date.)
Who can submit a notification (those who come to the counter)
- The person who moved.
- Someone in the same household at the previous address.
- Someone in the same household at the new address (excluding cases where the person will be living with the new head of household).
If someone other than the above applies, a letter of attorney is required.
If someone in a different household, even if they are living in the same address, a letter of attorney is required.
Things to bring
- Certificate of moving out
It will be issued when you complete the moving-out notification procedure at the city, town or village office of your previous address. This is not required if you are moving from outside Japan. If you have completed the moving out notification procedure using your My Number card but have not been issued a moving out certificate, please bring your My Number card with you.
- Residence card
Residence cards of all members of the household moving in are required.
- Identification documents for those coming to the counter
Residence card, Passport, Driver’s license etc.
- If a foreign relative of the head of household moves into a household headed by a foreign national, you will need to submit the original document certifying the relationship and a translation of the document written in a foreign language (the translator's name and address must be included).
- Original documents to prove the relationship with the householder in case the householder is a foreign citizen and the one who will move in is also a foreign citizen family member
Foreign documents should be submitted with Japanese Translation and Translator’s Name.
- My Number card (if you have one)
Moving procedure
Notification deadline
- Within 14 days of moving.
You cannot notify before the moving date.
Who can submit a notification (those who come to the counter)
- The person who moved
- Someone in the same household at the previous address
- Someone in the same household at the new address
Excluding cases where the person will be living with the new head of household.
If someone other than the above applies, a letter of attorney is required.
If someone in a different household, even if they are living in the same address, a letter of attorney is required.
Things to bring
- Residence card
Residence cards of all members of the household moving are required
- Identification documents for those coming to the counter
Residence card, Passport, Driver’s License, etc.
- If a foreign relative of the head of a household moves into the household headed by a foreign national, you will need to submit the original document certifying the relationship and a translation of the document written in a foreign language (the translator's name and address must be included).
- My Number card (if you have one)
Moving out procedure
Notification deadline
- You can submit your notification 14 days before your planned move date.
Who can submit a notification (those who come to the counter)
- The person moving out
- Someone from the same household in Anjo City
If someone other than the above applies, a letter of attorney is required.
If someone in a different household, even if they are living in the same address, a letter of attorney is required.
Things to bring
- Identification documents for those coming to the counter
Residence card, Passport, Driver’s License, etc.
- My Number card (if you have one)
Family register notification
Birth registration
Please submit the notification within 14 days of the birth date. Please bring along the birth certificate, Maternal and Child Health Handbook, the passports of the foreign father and mother, and translations of the passports (the translator's name and address must be included).
Death notification
Please report the death within seven days of learning of the death.
Please bring your passport with you.
When you want to list your nickname (Japanese name) on your resident record
If a foreign national uses a Japanese name in their daily life in Japan, they can record this as their "common name" on their resident registration (registration is optional).
Who can apply?
- The person himself/herself
- People in the same household in Anjo City
This does not include people in different households, even if they live at the same address.
If someone other than the above applies, a letter of attorney is required.
Things to bring
- Identification documents for those coming to the counter
Residence card, Passport, Driver’s License, etc.
- Please submit multiple documents that objectively prove that you use a nickname in your daily life. You cannot freely write your nickname on your resident card without providing the documents. We will write the nickname as it appears on the documents provided.
Documents that are deemed to have been created by the individual's own discretion are not acceptable.
(Examples) Employee ID card, ID card issued by school, etc.
★Notes★
Nicknames will not be listed on residence cards.
【Inquiries】
Shiminka Todokede-Kakari (Notification Section, Citizen Affairs Division)
Telephone :0566-71-2268
Resident record, income tax certificate, tax payment certificate
Who can apply?
- The person himself/herself
- A person living in the same household
- A representative
A letter of attorney is required
Things to bring
- Identification documents for those coming to the counter
Residence card, Passport, Driver’s license, etc.
- Fee
200 yen /each
【Inquiries】
Shiminka Shoumei-Kakari (Certification Section, Citizen Affairs Division)
Telephone:0566-71-2221
Family register certificate, copy of birth registration, copy of marriage registration
Family register certificate
This document shows the family relationships of a person with Japanese nationality.
Who can request it?
- The person
- Spouse
- Direct relatives
parents, grandparents, children, grandchildren, etc.
Things to bring
- Identification documents for those coming to the counter
Residence card, Passport, Driver’s license, etc.
- Documents proving direct lineage (such as birth certificates)
- Fee
Certificate of all family register (individual) details: 450 yen/copy
Original family register and copy of deleted family register: 750 yen/copy
Copies of birth and marriage registrations, etc.
This certificate is required when notifying your home country of a marriage, birth, etc., or when your status of residence changes due to a birth, marriage, etc. In cases such as marriages between two foreign nationals, please make a request to the city, town or village that accepted the notification.
Who can apply?
- The person
- Spouse
- Direct relatives
parents, grandparents, children, grandchildren, etc.
Things to bring
- Identification documents for those coming to the counter
Residence card, Passport, Driver’s license, etc.
- Fee
350 yen/each
【Inquiries】
Shiminka Shoumei-Kakari (Certification Section, Citizen Affairs Division)
Telephone:0566-71-2221
Seal registration
In Japan, people use "inkan" (seals) with their name carved into stone or wood in place of a signature.
There are three types of stamps: "mitomein" (personal seals) used in daily life, "ginkoin" (bank seals) used when opening a bank account, and "jitsuin" (registered seals) registered with the city, ward, town, or village to be used on legal documents such as purchasing a car or house or borrowing money.
Please keep your "jitsuin" in a safe place so that it is not lost or stolen.
In principle, seal registration should be done in person at the counter.
Who can register?
People aged 15 or older who are registered as residents of Anjo City
Things to bring
- Residence card, Passport, Driver’s license, etc.
- Seal to be registered
- Registration Fee
200 yen
Conditions for a seal that can be registered
- The name, surname, given name, or a combination of parts of the name as stated on the resident record.
- If your resident record lists your nickname, you can also register a seal with that nickname.
- The size of the seal must be greater than 8mm and less than 25mm.
- Seals that are chipped, worn out, or stamp-type cannot be registered.
- A seal that has already been registered in the same household (duplicate registration) cannot be registered.
There may be other reasons why registration is not possible. Please contact us for details.
If your name on your resident record is “JOHNSON MARK SUZUKI”, you can register a seal with the name “JOHNSON”, “MARK” or “SUZUKI”.
You can also register a seal with the name abbreviated to “J. MARK” or “J.M. SUZUKI.”
If the name on your resident record is “JOHNSON MARK SUZUKI (commonly known as 鈴木ジョンソン)”, you can also register the following seals “鈴木”, “ジョンソン“ or “鈴木ジョンソン”.
【Inquiries】
Shiminka Shoumei-Kakari (Certification Section, Citizen Affairs Division)
Telephone:0566-71-2221