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Resident Registration
Procedure of Moving In (from other cities)
Notification Period
- Within 14 days from the date of your transfer in Anjo City
You cannot notify before the transfer date.
People who can notify (Person who comes to counter)
- Person who moved in
- Person living together from the same household
- Person from the same household living in the new address
Excluding cases where the person is living together with the new registered household head but comes from a different household.
Any persons other than those mentioned above should bring an Authorization Letter.
Even if you live in the same address but comes from a different household an Authorization Letter is needed.
Things to bring
- Certificate of Moving Out (tenshutsu shomeisho)
It will be issued when you apply for a “Notification of Moving Out” (tenshutsu todoke) at the City, Ward, or Local Municipal Offices in your former address.
If you are moving from outside of Japan a Certificate of Moving out is not required.
If you apply for a Certificate of moving-out using your My Number Card and a Moving-out certificate is not issued, please bring your My Number Card.
- Residence Card
All family members who have moved in
- ID of the person who comes to the counter
Residence Card, Passport, Driver’s license etc.
- Original documents to prove the relationship with the householder in case the householder is a foreign citizen and the one who will move in is also a foreign citizen family member
Foreign documents should be submitted with Japanese Translation and Translator’s Name.
- My Number Card
For only those who have.
Procedure for Changing Address (Inside Anjo)
Notification Period
- Within 14 days from the date of your transfer in Anjo City
You cannot notify before the transfer date.
People who can notify (Person who comes to counter)
- Person who changed address
- Person living together from the same household
- Person from the same household living in the new address
Excluding cases where the person is living together with the new registered household head but comes from a different household.
Any person other than those mentioned above should bring an Authorization Letter.
Even if you live in the same address but comes from a different household an Authorization Letter is needed.
Things to bring
- Residence Card
All family members who have changed address.
- ID of the person who comes to the counter
Residence Card, Passport, Driver’s License, etc.
- Original documents to prove the relationship with the householder in case the householder is a foreign citizen and the one who will move in is also a foreign citizen family member
Foreign documents should be submitted with Japanese Translation and Translator’s Name.
- My Number Card
For only those who have.
Procedure for Moving Out (to other cities)
Notification Period
- 14 days before the expected date of moving
People who can notify (Person who comes to counter)
- Person who will move out
- People from the same household in Anjo City
Any person other than those mentioned above should bring an Authorization Letter.
Even if you live at the same address but come from a different household, an Authorization Letter is needed.
Things to bring
- ID of the person who comes to the counter
Residence Card, Passport, Driver’s License, etc.
- My Number Card
For those who have.
Family Register Notification
Report of Birth
Within 14 days from the date of birth.
Please bring a Certificate of Birth, Mother and Child Health Handbook, and Passport of Father and Mother if foreign national.
Register of Death
Please notify within 7 days from the date of knowledge of death.
Please bring the passport of the Notifier.
Alias (Japanese Name) Registration to Residence Record
It is possible to register your Japanese Name to Residence Record as an “alias.” (Optional Registration)
People who can request
- Applicant himself/herself
- A family member of the same household in Anjo City
Excluding persons of other households even if with the same address.
Any person other than those mentioned above should bring an Authorization Letter.
Things to bring
- ID of the person who comes to the counter
Residence Card, Passport, Driver’s License, etc.
- Multiple proof documents that objectively prove the daily usage of your alias
The alias cannot be listed freely without the proof documents.
Any document intentionally made by the applicant himself is not acceptable.
e.g. Employee ID card, school-issued ID card, etc.
★Notice★
The alias is not written on the residence card.
【For Inquiries】
Shiminka Todokede-Kakari (Citizen’s Affairs Department - Notification Group)
Telephone :0566-71-2268
Certificate of Residence・Income Tax Certificate・Tax Payment Certificate
People who can request
- Applicant himself/herself
- A person of the same household
- An agent
Authorization Letter Required.
Things to bring
- ID of the person who comes to the counter
Residence Card, Passport, Driver’s License, etc.
- Fee
200 yen per copy.
【For Inquiries】
Shiminka Shoumei-Gakari (Citizen’s Affairs Section - Certification Group)
Telephone:0566-71-2221
Certificate of Family Register・Birth Certificate Copy・Marriage Certificate Copy
Certificate of Family Register
It indicates the relationship with a family member who has Japanese Citizenship.
Certificate of Family Register can be issued for those who have registered domicile in Anjo City.
People who can request
- Applicant himself/herself
- Spouse
- Direct lineal relatives
parents, grandparents, child, grandchild, etc.
Things to bring
- ID of the person who comes to the counter
Residence Card, Passport, Driver’s License, etc.
- Documents that can prove your Direct Lineal Relationship
Birth certificate, etc.
- Fee
Certificate of Family Register All (Personal) Matters: 450 yen per copy
Before amendment (Old) Family Register・Removal from the Family Register: 750 yen per copy
Birth Certificate and Marriage Certificate Copies
These are necessary documents that may be required when you give notification of your marriage or giving birth in Japan and when you have to change your residence status due to marriage or giving birth.
In case of marriage between foreigners, the request must be filed to the municipal office where you notified your marriage.
In case of marriage between a Japanese and a Foreigner, after the custody period (1 month in general) in City Hall, submit the request to the Legal Affairs Bureau (Houmukyoku) governing the municipality of domicile where the Japanese Spouse is being registered.
Person who can request
- Applicant himself/herself
- Spouse
- Direct lineal relatives
parents, grandparents, child, grandchild, etc.
Things to bring
- ID of the person who comes to the counter
Residence Card, Passport, Driver’s License, etc.
- Fee
350 yen per copy
【For Inquiries】
Shiminka Shoumei-Gakari (Citizen’s Affairs Department - Certification Group)
Telephone:0566-71-2221
Personal Seal Registration
In Japan, a “Seal” (Inkan) is an engraving of your name made from stone or wood and used instead of a signature.
There are different types of seals, including “Mitomein” (Unregistered seal for daily use), “Ginkoin” (Seal for Bank Transactions), and “Jitsuin” (Registered seal for Legal Documentation such as Purchasing Automobile, House, or when borrowing money).
To avoid misplacing and prevent theft, keep the “Jitsuin” (Registered Seal) with proper diligence and care.
As a rule, the seal registration must be done by the owner themself.
Person who can register
15 years old and above who is a Registered Citizen in Anjo City
Things to bring
- Residence Card, Passport, Driver’s License, etc.
- Seal to register
- Fee
Registration 200 yen
Conditions for Seal Registration
- The imprint must be your full name, family name, given name, or part of your full name that is registered on your Residence Certificate
Persons with an alias written on their Residence Certificate can register a seal with the same alias.
- The seal size shall be smaller than 25mm and larger than 8mm.
A seal that has already been registered in the same household (double registration) cannot be registered.
In addition, registration may not be possible. Please contact us for more information.
If your full name on the Residence Certificate is “JOHNSON MARK SUZUKI,” a seal with “JOHNSON,” or “SUZUKI” is possible.
It is also possible to register an abbreviated seal with “J.MARK,” “J.M. SUZUKI,” or “J.M.S.”
If your full name on the Residence Certificate is “JOHNSON MARK SUZUKI (alias: 鈴木 ジョンソン),” a seal with “JOHNSON,” “MARK,” or “SUZUKI,” “鈴木,” “ジョンソン,” or “鈴木ジョンソン” is acceptable.
【For Inquiries】
Shiminka Shoumei-Gakari (Citizen’s Affairs Department - Certification Group)
Telephone:0566-71-2221